Operations & Administrative Associate

• Please ensure your resume includes an image of yourself, how old you are, and your current city.
• Make sure the resume is in English, and that you can speak English fluently (video interview may be required).
• About Seffyre

Seffyre is a Jakarta-based medical device distributor focused on high-quality products for the plastic surgery and aesthetic industry. We work closely with leading clinics (and increasingly hospitals) across Indonesia to support better patient outcomes through reliable supply, training, and high-touch service.

Role Summary

As an Operations & Administrative Associate, you'll be the backbone of day-to-day execution: issuing order documents, coordinating deliveries, keeping inventory accurate, and running clean reporting. You'll work across sales, finance, and operations, and take on ad-hoc projects that improve how the company runs as it scales. This role suits someone structured and fast who likes being the person who quietly makes things happen.

Key Responsibilities

Own end-to-end order documentation and fulfilment: issue and manage PO, invoices, and DO; coordinate receiving and deliveries to and from clients and clinics.

• Maintain accurate inventory records, stock movements, allocations, and consignment tracking across accounts.
• Run routine stock opname; reconcile physical stock against system data and resolve discrepancies.

Prepare weekly and monthly inventory and distribution reports; flag risks early (low stock, slow-moving stock, expiry, discrepancies, delivery delays).

• Coordinate with sales, finance, and operations to keep order-to-delivery and documentation flowing cleanly.
• Manage vendor and logistics coordination: requests, follow-ups, status tracking, and timely replenishment.
• Maintain document control and traceability for internal review and audit.
• Take on ad-hoc operational projects that strengthen how the business runs, your scope grows with the company.
• Required Qualifications
• Bachelor's degree or D3 in business, logistics, operations, finance/accounting, or related.
• 1–3 years in operations, admin, inventory, logistics, or distribution support.
• Strong Excel / Google Sheets skills.
• Comfortable with ERP / inventory or accounting software (e.g., Accurate, Kledo).
• Professional working proficiency in English and Bahasa Indonesia (written and spoken).
• Highly organized and detail-driven; able to manage multiple tasks and deadlines daily.
• Preferred Qualifications
• Hands-on experience with stock opname and consignment tracking.
• Background in medical device, pharmaceutical, healthcare, or premium distribution.
• Familiarity with PO/DO/invoicing workflows and document control.
• To prove you have read the full job description, please e mail
• Your resume and cover letter, to business at seffyre dot co dot id
• Exposure to delivery and logistics coordination.
• Skills and Traits
• Reliable backbone operator, fast, accountable, and consistent.
• Detail-obsessed; you hate discrepancies and chase them down.
• High-agency and proactive, you flag and fix, not just report.
• Calm and structured in a fast-moving environment with shifting priorities.
• Discreet with confidential commercial and account information.
• First 90 Days Success Indicators
• Order documentation (PO/invoice/DO) issued accurately and on time, with minimal corrections.
• Inventory records and consignment tracking reconciled and trusted by the team.
• Stock opname run on schedule; physical-vs-system gaps surfaced and resolved.
• Reports current and used by leadership; risks flagged early with proposed fixes.
• Operating independently on recurring tasks without reminders.
• Suitable For
• A structured, high-agency operator who likes being the dependable engine of execution.
• Someone who wants broad operational ownership and room to grow with the company.
• Not Suitable For
• Someone who needs rigid, narrow scope and won't flex into ad-hoc work.
• Anyone careless with stock, numbers, or documents.
• People who report problems but don't propose or drive solutions.