Receptionist / Administrative Assistant (Mandarin Speaker)

Responsibilities

• Welcome and assist visitors, clients, business partners, and government representatives in a professional, friendly, and courteous manner.
• Manage incoming phone calls, emails, and correspondence, directing inquiries to the appropriate departments.
• Coordinate meeting room bookings, visitor registrations, and other front desk activities.
• Assist in the procurement, inventory management, and distribution of office supplies to ensure daily operational needs are met.
• Coordinate with office building management and employee accommodation management regarding maintenance, cleaning, utilities, leasing, and other administrative matters.
• Assist in processing and monitoring office-related payments, including utilities, internet, and other administrative expenses.
• Maintain office equipment, fixed assets, and administrative records, and support regular inventory checks.
• Help maintain a clean, organized, and professional office environment.
• Provide administrative support, including preparing documents, filing records, data entry, scheduling, and other daily office tasks.
• Provide translation and communication support in Mandarin, English, and Indonesian for internal and external communications, ensuring accurate and professional information exchange.
• Perform other administrative duties assigned by supervisors.

Requirements

• Female candidates
• Senior High School (SMA/SMK) diploma or higher. A Bachelor’s degree (S1) in any relevant field is an advantage.
• Fresh graduates are welcome to apply.
• Proficient in Mandarin Chinese (listening, speaking, reading, and writing) is mandatory.
• Excellent English communication skills (listening, speaking, reading, and writing) are required.
• Fluent in Indonesian (spoken and written).
• Proficient in Microsoft Office (Word, Excel, PowerPoint, and Outlook).
• Strong communication, interpersonal, and customer service skills.
• Presentable, well-groomed, with a professional appearance and pleasant demeanor suitable for a front desk position.
• Well-organized, detail-oriented, proactive, and able to manage multiple tasks efficiently.
• Able to work independently as well as collaboratively in a team.
• Positive attitude, willingness to learn, and excellent work ethics.