Senior Personal Asistant

About the role

• PT ZEF Energi is seeking an experienced
• Senior Personal Assistant
• to join our team in Jakarta Selatan. This is a
• full-time position

that offers a unique opportunity to work at the heart of our organisation, providing strategic support to senior leadership. As Senior Personal Assistant, you will be instrumental in ensuring the smooth operation of executive functions, managing complex schedules, and facilitating effective communication across all levels of the organisation. This role is crucial to the success of our executive team and the broader operational efficiency of PT ZEF Energi.

Key responsibilities

Managing comprehensive executive calendars, including scheduling meetings, coordinating travel arrangements, and prioritising competing demands

• Providing high-level administrative support to senior executives, including preparing reports, presentations, and correspondence
• Coordinating meetings and events, including agenda preparation, documentation, and follow-up tasks
• Acting as a liaison between executives and internal/external stakeholders, ensuring clear and professional communication
• Managing confidential information with discretion and maintaining strict confidentiality standards
• Organising travel logistics, including flight bookings, accommodation arrangements, and itinerary management
• Maintaining accurate records and databases, ensuring information is current and easily accessible
• Supervising and mentoring junior administrative staff, where applicable, and fostering a collaborative team environment
• Anticipating executive needs and proactively implementing solutions to enhance productivity and efficiency
• Performing ad-hoc projects and duties as required to support executive operations
• What we're looking for
• Minimum 5-7 years of experience as a Personal Assistant, Executive Assistant, or in a similar senior administrative role
• Proven experience providing support to C-level executives or senior management in a corporate environment
• Exceptional organisational and time management skills with the ability to manage multiple priorities simultaneously
• Outstanding communication skills, both written and verbal, with the ability to interact professionally with all levels of staff

Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and experience with scheduling and database management software

• Excellent discretion and the ability to handle confidential and sensitive information with integrity
• Strong problem-solving abilities and a proactive, solutions-oriented mindset
• Ability to work independently and as part of a team in a fast-paced environment
• Fluency in English and Indonesian is essential; additional languages are advantageous
• High level of professionalism, reliability, and attention to detail
• Experience in the energy or corporate sectors is preferred but not essential
• What we offer

At PT ZEF Energi, we are committed to creating a supportive and rewarding work environment for our employees. We offer competitive remuneration packages commensurate with experience and qualifications. Our benefits include comprehensive health insurance coverage, professional development opportunities, and a collaborative workplace culture that values contributions and fosters career growth. We recognise the importance of work-life balance and provide flexible working arrangements where possible. Our team benefits from a modern office environment in Jakarta Selatan with access to professional development programmes and networking opportunities within the energy sector.

About us

PT ZEF Energi is a dynamic and forward-thinking organisation operating in the energy sector. We are committed to delivering exceptional service and driving innovation within our industry. Our company values integrity, professionalism, and excellence in all endeavours. We foster a culture of collaboration and continuous improvement, where our employees are encouraged to contribute ideas and take ownership of their work. PT ZEF Energi has established itself as a trusted partner in the energy landscape, and we continue to grow and expand our operations. We believe in investing in our people and providing them with the tools, resources, and opportunities needed to succeed and advance in their careers.

Apply now

If you are an experienced Senior Personal Assistant seeking a challenging role with a reputable organisation, we would like to hear from you. Please submit your resume, a cover letter outlining your relevant experience, and references from previous employers. Join PT ZEF Energi and become part of a team that values excellence and professional growth.