About BGS Bali
BGS began with a group of friends who loved good coffee and life on a surfboard. They wanted to create a place that felt like home. Not just another café, not just a surf shop, but a space to share stories and build real connections. Since 2013, that vision has shaped everything we do. From the boards we offer to the beans we brew, BGS has always been about bringing people together through surf and coffee.
General Job Description
Duties and Responsibilities for Product Consignment include receiving new products and completing vendor details for registration (Name, Margin, Photo, Selling Price, Description, Quantity, and supported stores), followed by reporting sales to vendors (weekly and monthly via email), requesting product restocks, conducting inventory counts at stores with vendors & processing product returns
(all of which are handled and processed in Shopify and Microsoft Excel files)
Ensuring product availability in stores and maintaining good communication with stores and vendors. all of these tasks fall under the scope of the job (Data Entry, Stock Taker, Inventory, and Warehouse Administration)
Key Responsibilities
- A. Data Entry & Administration
- Receiving Product
- Physically inspect the goods against the delivery order/waybill
Product registration (SKU, Barcode, Name, Category, Description, Vendor, Price, inventory and target store) in the system (Shopify and Excel file)
- Please confirm with the store whether the product has arrived and can be displayed
- Return Product
- Summary of product returns as requested by vendors
Send the order summary to the store in question and wait for the items to be prepared (if there are many items or it’s urgent, handle it personally)
- Reconcile the data in the system (Shopify and Excel files) with the actual quantity of returned items
- Notify the vendor that the items are ready and can be picked up at the store
- Pullout Product
- Prepare all inventory for inventory reconciliation and packing
- Update the inventory data in the system to change its status from active to draft
- Notify the vendor to pick up their goods at the store, including the attached summary
- Sales Reports (Weekly and Monthly)
- Weekly Sales (Monday–Sunday) for several major brands (such as Rip Curl, Creatures, Dakine, Catch Surf, and Ritual Vision)
- Monthly Sales for the Remaining Vendors (Excluding Weekly Sales)
- The report is sent via email in Excel format and copied to several relevant departments (Warehouse Manager, Accounting, and General Manager)
- The comprehensive report is generated in PDF format and sent to the Warehouse Manager
- B. Inventory
- Restock Product
- Send weekly sales reports via email to several vendors (e.g., Killflip, Wearsly, Rutopia)
- Helping prepare wholesale goods while working at Office Dreamland
Prepare barcode labels for certain vendor items that do not have product tags (e.g., Fastlads, Makai Fins, Summer Island, Welmark, Palmbay, Newthing, Lucas & Sons, Kel, Yow, Catchsurf)
Adjustments to the selling price of items (price increases or decreases) based on information regarding events or bundling offers from vendors (e.g., Ripcurl, Shredtimes, Dakine, Palmbay)
- Request Product
- Request for immediate stock based on information from the store or management due to customer demand
- Transfer inventory between stores when a request is received from a store and report it to the vendor
- Work with the merchandiser to ensure proper in-store displays (with the correct number of SKUs) at each store
- Stock Opname
- Schedule a visit to the store with the vendor
- Conduct a physical inventory check at the store with the vendor (display area and stockroom)
- Organizing inventory and removing items that are not on display
- Compile a summary of the inspection results and notify the vendor (including the quantity of items)
- Adjust the results to match the inventory in the system
Qualifications
- A. Education
- Minimum Bachelor’s Degree (S1) in Management, Administration
- B. Experience
- Minimum 2–3 years of experience in Retail Industries/ Warehouse Administration
- C. Competencies
- Understand and get to know the Shopify system
- Knowledge of formulas in Microsoft Office, particularly Excel
- Strong communication skills
- Good problem-solving abilities
- Detail-oriented and well-organized
- D. Skills
- Microsoft Office (Excel, Word, PowerPoint)
- Data Analysis knowledge (an advantage)
- Leadership and coordination
- Time management
Placement
Ungasan, Kuta Selatan