Facility Management Operations Staff

Job Qualification

• Bachelor’s degree in Accounting, Information Systems, Information Technology.
• Minimum 1 year of
• experience in operational administration, asset management, procurement/purchasing support, vendor management, or a related field.
• Proficient in
• Microsoft Excel
• for data processing, monitoring, and reporting.
• Strong
• administrative and data management skills
• , with the ability to maintain documents in an organized and structured manner.
• Agile, responsive, and able to work with a strong sense of urgency,
• particularly in handling operational requests and following up on tasks.
• Detail oriented and accurate, particularly in processing
• Purchase Requests (PR), asset/unit data, and supporting documents.
• Proactive and initiative driven
• , with good problem-solving skills in handling administrative and operational issues.

Job Requirements

• Manage spare part procurement requests based on maintenance and repair requirements from internal mechanics/technicians.
• Monitor spare part inventory, including stock availability, usage, and replenishment requirements.
• Conduct regular stock opname and reconcile physical spare part inventory with inventory records.
• Process and maintain documentation for spare part transfers/movements between warehouse and operational locations.
• Maintain and update the vendor database for truck and refrigeration unit repair and maintenance services.
• Coordinate and follow up with vendors regarding truck maintenance and repair requests based on FSR (Field Service Request).
• Prepare and process Work Orders (SPK) for approved repair and maintenance activities.
• Maintain records and recapitulate maintenance and repair costs performed by vendors and internal mechanics/technicians.
• Receive, verify, and process vendor invoices before submission to the Finance team.
• Ensure all spare part, maintenance, vendor, and supporting documents are accurate, complete, and properly recorded.