HRGA Coordinator

General Job Description

• A. Human Resources (HR)
• Recruitment & Selection
• Manage the recruitment process from start to finish.
• Create and publish job vacancy announcements.
• Conduct CV screening for candidates.
• Schedule and coordinate the interview process.
• Coordinate the offering and onboarding process for new employees.
• Ensure manpower needs are fulfilled in accordance with the company’s manpower planning.
• Employee Administration
• Manage employee administration (employment contracts, appointment letters, transfers, and resignation processes).
• Maintain and manage employee databases in an organized and up-to-date manner.

Prepare and manage employment-related documents such as warning letters, employment certificates, decision letters, internal/external memo, and employee status changes.

• Attendance, Leave & HRIS Management (StaffAny)
• Manage and ensure the effective implementation of employee attendance, leave, permissions, and overtime processes through StaffAny.
• Arrange and monitor employee work schedules (shift planning) in accordance with operational needs.
• Maintain and regularly update employee data in the system accurately.
• Ensure the accuracy of attendance data (clock in/out) for payroll purposes.
• Process employee leave, permission, and overtime requests through the StaffAny system.
• Review and validate data before payroll processing.
• Prepare and analyze reports on attendance, lateness, and overtime on a regular basis.
• Coordinate with vendors or related teams to resolve system issues.
• Drive system improvements and continuous enhancement (continuous improvement).
• Develop and update SOPs related to the use of StaffAny.
• Provide guidance and training to employees on system usage.
• Ensure the security and confidentiality of employee data within the system.
• Performance Management
• Coordinate the employee performance appraisal process.
• Ensure performance evaluations are conducted regularly.
• Collect and maintain records of performance evaluation results.
• Employee Relations
• Act as a liaison between management and employees.
• Handle employee issues in a professional manner.
• Assist in resolving internal workplace conflicts.
• Provide employee guidance and counseling when necessary.
• HR Compliance
• Ensure HR policies comply with applicable labor regulations.
• Monitor the implementation of company SOPs.
• Assist in internal HR audit processes.
• B. General Affairs (GA)
• Asset & Facility Management
• Manage company assets (office inventory).
• Ensure office facilities are functioning properly.
• Oversee the maintenance of buildings, vehicles, and office equipment.
• Event & Internal Activities
• Organize company activities such as internal meetings, employee training, company gatherings, and corporate events.
• Legal & Licensing Support
• Assist in handling company legal documents.
• Manage operational permits and licenses when required.

Qualifications & Requirements

• A. Education
• Minimum Bachelor’s Degree (S1) in Psychology, Human Resource Management, Law, or Business Administration.
• B. Experience
• Minimum 2–3 years of experience in HR or HRGA.
• C. Competencies
• Understanding of Recruitment and HR Administration processes
• Knowledge of Labor Laws and Regulations
• Ability to manage General Affairs and office operations
• Strong communication skills
• Good problem-solving abilities
• Detail-oriented and well-organized
• D. Skills
• Microsoft Office (Excel, Word, PowerPoint)
• HRIS knowledge (an advantage)
• Leadership and coordination
• Time management