Financial Controller / Legal

Deskripsi pekerjaan Financial Controller / Legal PT ACADEMY PADEL CENTER (Rodri Ovide Academy)

DUTY AND RESPONSIBILITIES

• Ensure the finance integrity of the record of each day’s transactions for all food and beverage and miscellaneous outlet.
• Ensure that the needs of cashier of all outlets the property are met at all times including the preparation of the duty roster.
• Keep physical controls of the keys of the cash register machine and only use the master keys if keys are loss is also documented.
• Authorize cancellation of checks with supporting documents.
• Maintain a daily missing check record and investigate the reason for missing check.
• Make sure established procedures are adhered. Correct any deviation immediately and report any irregularity to General Manager.
• Witness the cashiers depositing their cash dropping in the safe occasion.
• Make recommendation for improvements of cashier’s procedures.
• Review the reports prepared by restaurants.
• Ensure that all cashiers know the emergency procedures during system down.
• Prepare of the monthly financial statements for the hotel.
• Contribute any idea to management to improve the controls and effectivenessof the operations.
• Ensure the company cash balance is kept liquid and conduct an audit of all cashiers floats in the hotel at least once a month. The general cashier float should be audited daily.
• Reconcil bank accounts each month.
• Prepare mothly room statistic report.
• Reconciliation of assets and liability accounts each month.
• Explain the queries arising by department heads regarding the preliminary profit and loss statement.
• Ensure that the daily cash positions report is properly prepared for management review.
• Carry out the period close in the system.
• Monitor of credit inquiry of credit account for individuals, corporate and travel agents.
• Approve and follow up with the late charge and pending accounts.
• Work closely with front office manager to ensure that the front desk cashiering functions are in order.
• To ensure that the credit policies and procedures are adhered to within the departments concerned.
• Periodically review and up-date the credit policy to meet the Changing circumstances.
• Maintain close contact with other hotels and travel agents in order to obtain information to evaluate the credit worthiness of all accounts prior to making recommendation for granting credit facilities.
• Verify the manual cheque payable to the travel agent room’s commissions report.
• Organize monthly credit meeting with general manager, director of sales/sales manager, Food and beverage manager, and front office manager to review the problem accounts and up-date of any changes of credit policy and procedures.
• Ensure that all accounts have been settled upon checkout at the front desk. No account is to be transferred to the city ledger without approval.
• Liaise with the director of sales / sales manager in respect of the credit status of travel agents before agreements are approved and released.
• Recommend accounts to be written off at the monthly credit meeting.
• Following up the long outstanding account and keep general manager informed in the progress.
• Review of daily high balance report on in-house guest and take appropriate follow up action if necessary.
• Maintain a list of “No Credit List”
• Monitoring the credit limit of all account receivable.
• Daily review the credit log and follow up the matter as informed by the front office.
• Daily review all the house accounts, rebates and miscellaneous income.
• Daily review the summary posting report.
• Daily review of the accounts receivable aging analysis.
• Daily review of all out- going reminders.
• Daily review of all out – going statement.
• Prepare monthly aging report.
• Review of monthly-end accounts receivable report.
• Arrange the special meeting with the organizer of the big group to review and reconcile the master account billing.
• Review and approve purchase order before sending to general manager.
• Control expenses and update information to operation concerned.
• To do the revenue forecast on monthly basis, three month forecast and yearly forecast. To manage cash flow and do the cash flow forecast on weekly basis.
• Finish financial statement within due time of each month.
• Analysis the result of financial statement every month and giving financial information to general manager.
• Prepare F&B statistic report, room pool analysis report, market mix report and financial report by excel program.
• Call critique meeting on monthly basis.
• Review balance sheet reconciliation file and adjustment.
• Review audit file before auditor coming.
• Attend sales strategy meeting on regular basis.
• Develop the annual operating budget.
• Schedule meeting and share all budget information.
• Develop and implement local budget spread forms and procedures.
• Ensure Maximum involvement of hotel management teams in budget process as training tool.