HR & Recruitment Officer

Deskripsi pekerjaan HR & Recruitment Officer Smokemart Indonesia

Company

Bali Vape & Tobacco Distribution (BVTD)

Location

Bali, Indonesia

Employment Type

Full-time

Department

Human Resources

Experience

• 2+ years preferred
• About Bali Vape & Tobacco Distribution

Bali Vape & Tobacco Distribution (BVTD) is a growing distribution company focused on the sales and distribution of vape and tobacco-related products across Bali and surrounding markets.

We are looking for a motivated, organised, and people-oriented HR & Recruitment Officer to join our team and take responsibility for recruiting, onboarding, employee administration, and day-to-day HR operations.

This role is ideal for someone who is confident communicating with people, understands recruitment, and can build a strong team culture while supporting the company's growth.

• Key Responsibilities
• Recruitment & Hiring
• Manage the full recruitment process from job posting to hiring.
• Create and publish job advertisements on platforms such as Glints, JobStreet, LinkedIn, and other recruitment channels.
• Source and actively approach suitable candidates.
• Screen CVs and applications.
• Conduct initial interviews and candidate assessments.
• Coordinate interviews with management and department supervisors.
• Conduct reference and background checks where required.
• Prepare employment offers and assist with employment documentation.
• Maintain an active candidate database for future hiring requirements.
• Employee Onboarding
• Coordinate the onboarding process for all new employees.
• Prepare employment documents, company policies, and required forms.
• Introduce new employees to company procedures, reporting structures, and workplace expectations.
• Coordinate induction and initial training with department supervisors.
• Ensure new employees understand their job responsibilities and KPIs.
• HR Administration
• Maintain accurate and up-to-date employee records.
• Manage employee attendance and leave records.
• Maintain employment contracts and HR documentation.
• Assist with payroll preparation and provide accurate attendance/overtime information to management or finance.
• Monitor employee probation periods and contract expiry dates.
• Maintain confidential employee information.
• Employee Performance & Discipline
• Monitor attendance, punctuality, and workplace discipline.
• Assist supervisors with employee performance reviews.
• Track probation evaluations and employee KPI reviews.
• Support management in handling employee warnings and disciplinary procedures.
• Identify recurring employee issues and recommend solutions to management.
• Employee Engagement & Company Culture
• Help build a professional, positive, and accountable working environment.
• Maintain good communication between management and employees.
• Assist with employee meetings, training, team activities, and company events.
• Help identify employee concerns and communicate them appropriately to management.
• Recruitment Planning
• Work with management and department supervisors to identify upcoming manpower requirements.
• Prepare recruitment plans based on company expansion and employee turnover.
• Ensure key positions are filled within the required timeframe.
• Maintain a pipeline of potential candidates for sales, warehouse, administration, finance, marketing, and operational positions.
• Key Positions You Will Recruit For
• The HR & Recruitment Officer will primarily support recruitment for:
• Sales Representatives
• Sales Supervisors
• Warehouse & Picking Staff
• Delivery & Logistics Staff
• Administration Staff
• Finance & Accounting Staff
• Purchasing Staff
• Marketing & Digital Marketing Staff
• Operations Staff
• Other positions required as the company expands
• Daily Responsibilities
• Check and respond to candidate applications.
• Screen CVs and shortlist suitable candidates.
• Contact candidates and arrange interviews.
• Conduct initial HR interviews.
• Update recruitment status.
• Follow up with candidates and hiring managers.
• Monitor employee attendance and HR issues.
• Maintain employee records and documentation.
• Weekly Responsibilities
• Provide a recruitment progress report to management.
• Review open vacancies and recruitment requirements.
• Report shortlisted candidates and interview results.
• Follow up on probation and employee performance reviews.
• Review attendance and disciplinary issues.
• Maintain and update the candidate database.
• Meet with department supervisors regarding manpower requirements.
• Monthly Responsibilities
• Prepare a monthly HR report.
• Report on new hires, resignations, turnover, and open positions.
• Review recruitment performance and hiring costs.
• Monitor employee probation and contract status.
• Review attendance and disciplinary trends.
• Prepare manpower requirements for the following month.
• Recommend improvements to recruitment and HR procedures.
• Key Performance Indicators (KPIs)

The successful candidate will be measured based on

• Recruitment speed — ability to fill vacancies within agreed timelines.
• Candidate quality — quality and suitability of successful hires.
• Staff retention — ability to recruit employees who remain with the company.
• Interview efficiency — maintaining a strong candidate pipeline.
• Onboarding completion — ensuring all new employees complete required onboarding.
• HR administration accuracy — accurate employee records and documentation.
• Attendance & discipline management — maintaining accurate records and following up on issues.
• Reporting — accurate and timely HR reporting to management.
• Hiring manager satisfaction — effective coordination with department supervisors.

Requirements

• Minimum 2 years of experience in HR, recruitment, or talent acquisition.
• Experience recruiting sales or operational staff is highly preferred.
• Good understanding of recruitment and interview processes.
• Strong communication and interpersonal skills.
• Able to conduct professional interviews.
• Highly organised and detail-oriented.
• Proactive and able to work independently.
• Comfortable working in a fast-growing company.
• Strong follow-up and coordination skills.
• Good knowledge of Microsoft Office / Google Workspace.
• Experience using Glints, JobStreet, LinkedIn, or other recruitment platforms is an advantage.
• Ability to maintain confidentiality and handle sensitive employee information professionally.
• Bahasa Indonesia: Fluent.
• English: Working proficiency preferred.
• Preferred Candidate

We are looking for someone who is

Proactive • Organised • Professional • Responsible • People-Oriented • Strong Communicator • Detail-Oriented • Results-Driven

You should be someone who doesn't simply wait for candidates to apply. You are expected to actively source candidates, build a recruitment pipeline, follow up consistently, and ensure BVTD has the right people in the right positions.

• What We Offer
• Competitive salary based on experience and capability.
• Opportunity to grow with a rapidly developing distribution company.
• Professional and dynamic working environment.
• Career development opportunities.
• Opportunity to build and develop the company's HR and recruitment structure.
• How to Apply

If you are an experienced HR professional who enjoys recruitment, working with people, and building strong teams, we would like to hear from you.

• Please submit your CV through Glints.
• Bali Vape & Tobacco Distribution (BVTD)
• Building the team behind a growing distribution business.