Senior Admin Coordinator

• Singapore-based machinery company with operations in Indonesia.
• Job Purpose

Support daily office and branch operations including administration, claims, basic AR, inventory, transportation coordination, import & export documentation, customer support, and office facilities management.

• Key Responsibilities
• Manage daily administrative and operational activities.
• Handle claims, documentation, and basic AR activities including invoice follow-up.
• Coordinate transportation arrangements, delivery schedules, and liaise with transport vendors.
• Manage import & export documentation, permit clearance checks, and ensure compliance with requirements.
• Monitor inventory movement, stock records, and related documentation.
• Coordinate with customers, suppliers, warehouse, logistics partners, and internal teams.
• Support sales administration, customer orders, and follow-up activities.
• Manage office pantry supplies, cleaning arrangements, and general office facility matters.
• Prepare operational reports and maintain proper filing and documentation.
• Support Singapore HQ and branch management on daily operational matters.
• Job Requirements
• Diploma in Business Administration, Accounting, Logistics, Supply Chain, or related fields.
• 3–5 years of experience in Admin, Operations, Logistics, Transportation, Inventory, or Customer Service.
• Experience in transportation coordination, import & export documentation, permit clearance, and logistics vendor management.
• Good communication and coordination skills with customers, suppliers, transport vendors, and internal teams.
• Proficient in Microsoft Office; ERP system experience is an advantage.
• Organized, detail-oriented, proactive, and able to manage multiple priorities.
• Experience supporting Singapore-based companies or regional operations is an advantage.